If you send and receive e-mail on just one computer or use an online e-mail provider like Yahoo! or G-mail, then this post isn't for you. Thanks for coming out, see you next time!
Have they left the room? Good. OK, so you work for an organization that has a website, and you send and receive e-mail on that domain. You have a PC at work and another computer at home, and perhaps one you carry with you. Keeping track of the e-mails you send and receive has turned into a headache because you have to set one PC to leave a copy of incoming messages on the server, and you also have to CC yourself when you reply from your "remote" computer.
The first question you should be asking your web guy is "Do we use POP and IMAP on our internet-facing e-mail server?" If he says yes, you're golden. With a couple of quick changes you'll no longer be dancing the e-mail shuffle. By switching your local e-mail account (i.e., the one you set up in Outlook or what-have-you) from POP to IMAP you will see all incoming and sent items on every computer you use.
The reason is that the IMAP protocol keeps the messages on the server and synchromizes all of the e-mail clients you connect to it.
Powerful stuff, indeed.
The way I switched over was simply to go to each of the PCs I regularly use (two laptops and a desktop). Once I had started up the e-mail client software I deleted the account I was using then re-created the same account, choosing IMAP instead of POP as the protocol. Details on how to do this on any of the e-mail clients out there can easily be found on the Web.
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Disclaimer: As always, back up important e-mails before messing with your account settings...I'm just saying.
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